Coleman Technologies Blog

Data storage is hardly the most interesting topic out there, but it’s one that your business needs to consider if it’s going to flourish in the modern era. The cloud offers you real benefits from traditional on-premises file storage, all while being cheaper and more efficient. Let’s take a look at three reasons you might consider cloud storage over in-house infrastructure for your company’s data storage needs.

Ditch the Expensive Hardware

Trust us when we say you don’t want to deal with server management if you don’t have to.

Servers are large and take up significant amounts of office real estate, so you want them out of there if you can. Furthermore, you have to manage and maintain hardware on-site, which can get expensive and challenging for even the best in-house IT department. Investing in the cloud allows you to eliminate these up-front hardware costs (costs that will only increase due to tariffs), maintenance, and management expenses.

The cloud takes out all the annoying parts of running a server infrastructure and transforms it into a scalable storage solution.

Implement Better Security and Backup Solutions

Data loss is a scenario that no business should ever want to face, but you can also say the same thing about network security breaches.

By no coincidence, the cloud helps with both of these incidents, providing robust security solutions for SMBs and dynamic recovery solutions. While these systems would typically be expensive to implement in-house, businesses that want redundant backups, advanced encryption, and disaster recovery plans can simply work with a cloud provider, which will have all these systems in place as part of their standard operations. You cannot overstate the importance of security and data backup, and knowing that your systems are protected against any and all threats will be a huge relief.

Plus, you’ll have significantly larger amounts of money to invest in other parts of your business.

Collaborate Easier with Your Colleagues

It’s a lot easier to work together when all your data is located in the cloud.

File sharing used to be a lot more challenging before it could all be hosted online, and the cloud has ushered in a new era of collaboration and accessibility. Teams can access files anytime, anywhere, based on their user permissions, making it easy to stay in touch and up-to-date even while working remotely. This is important, as remote work is often used during the hiring process to attract new employees.

Whether you go all-in on cloud storage or not, the cloud should absolutely be a part of your data infrastructure in some capacity. Coleman Technologies can help you consider the options to find the best fit for your organization. To learn more, call us today at (604) 513-9428.

Coleman Technologies Blog
IT Blog
Darren Coleman
Friday, 11 April 2025
Are You Ready to Mitigate Any Potential Data Loss? You Need to Be!

There are plenty of reasons why a business might lose some or all of its data, ranging from cyberattacks to hardware failure. Unfortunately, there isn’t any real reason your business won’t be one of the unlucky ones.

This makes it imperative that you prepare for this eventuality. Let’s discuss how to do so with the help of data redundancy.
A Backup Isn’t a True Backup If It Doesn’t Follow the 3-2-1 Backup Rule

Three copies of your data, two kinds of storage media, one offsite. That’s the gist of the 3-2-1 Backup Rule, a practice that helps ensure your essential data is accessible to you, regardless of what happens.

Where your business’ backups are concerned, redundancy is a good thing, as it serves as a form of protection. With a copy of your data to work on, a local copy to fall back on, and an offsite copy in case of a disaster, you can be much more confident that your bases are covered.
The Cloud is a Great Option

Speaking of an offsite copy, the cloud is probably the closest thing to the ideal solution as you’ll find. With the knowledge of what you need to back up on the regular, it is simple to find a cloud-based option that fits your requirements.

What really cements the cloud as the best option available to businesses, however, is its inherent accessibility. With your backup in the cloud, you can easily draw on it so long as you have a connection to the Internet. Plus, cloud providers are also highly motivated to ensure that your data is protected, as they are ultimately delivering a service.
Automation Ensures Backups are Taken

A backup will only help you if it is kept updated, which is something that modern automation can help you accomplish. By instructing your system to back itself up regularly—the right tool can achieve this as often as every 15 minutes—you can ensure you have access to the most data possible at all times.
Encryption Protects Your Backups

With your data backed up, it is also crucial that you properly secure it. Your sensitive data needs to be protected; encryption is a great way to do that. Cloud providers typically offer it by default, and you should implement it in the rest of your data storage as well.
Evaluate Your Backups

It’s critical that you know that your backups work… otherwise, you could turn to them in your time of need and discover that they either aren’t there or are so outdated, they will no longer be of any benefit to you if you need them. This makes it essential to regularly test your backups to ensure they will be effective when needed.
Develop a Disaster Recovery Strategy

In addition to your backup, you need to have a plan to put it to use, restoring your data and putting it back to work as quickly as possible. This disaster recovery plan needs to cover:

Where you keep your backups

How files and systems should be restored

Who takes the lead on the recovery strategy

All of it needs to reflect a dedication to minimizing the downtime you experience.
You Can Rely on Us for Help!

Find out how we can help you navigate your business’ backup preparations. Call us today at (604) 513-9428.