Coleman Technologies Blog

Promoting Assessment

The purpose of having an assessment done on your organization’s information systems is simple: to gain a more complete understanding of how your IT works in regards to your business. That’s not to say that having an understanding how everything fits will, in itself, make your business’ IT more effective. No, that’s on you, but in order to know that you need to change, eliminate, or reconfigure parts of your IT strategy, understanding what systems do what is essential. 

Moreover, the assessment gives decision makers a look at how inefficient their IT strategy is, and how to make the changes necessary to make those systems work better for the company. A thorough IT assessment will have several parts to it. Today, we are going to go through what to expect when you get an assessment; or, what you need to look at if you want to objectively assess your own business’ IT.

Two crucial metrics that will repeatedly make an appearance are your total cost of ownership, and your return on investment.

• Total Cost of Ownership (TCO) - This takes a look at the comprehensive cost of a given piece of business technology. Therefore, it goes beyond just the cost of procurement, and also considers how much the solution will cost to operate and maintain, as well as how much additional cost any downtime could create.
  
  
• Return on Investment (ROI) - This familiar metric measures your profit from a single investment, once all procurement and operating costs have been covered.

Let’s look how these metrics come into play during an IT assessment:

At the Start

Typically, if your organization is going to conduct an IT assessment, there is some reason for it, and the results of this assessment (or audit, if you prefer) will likely have more to do with your future investments than many other actions would. This fact dictates that the audit is carried out by IT professionals who have the training needed to recognize inconsistencies, irregularities, and most importantly inefficiencies. 

Action

Any good IT assessment will begin by putting together a comprehensive Asset Detail Report. This will tell you what IT resources you have, when they were implemented and serviced, the latest firmware and software license and much, much more. This will cover all of your IT, including printers, copiers, cloud-based platforms, computing and networking hardware, software, and more. 

Additionally, you might find it helpful (at this stage) to create something known as a site diagram  or network map. This visual guide is used to map out the flow of data through your business.

Analysis

The assessment team will next audit your network by performing a SWOT analysis (which analyzes your business network’s strengths, weaknesses, opportunities, and threats). In this process it will become more clear what potential problems your network has and what it’s doing to function efficiently. There will be investment suggestions aimed to help reduce your organization’s IT risk, while also promoting solid TCO rates and improving your ROI.

Compilation

Finally, a risk report is assembled that combines the results from a variety of factors, including:

• Network hardware
• Security configuration
• Servers
• VPN/Remote Access
• Websites, domain names, and hosting provider
• ISP
• Phone System
• Email, messaging, and conferencing
• Computers, mobile devices, tablets
• Cabling
• Printers
• Software and mobile apps
• Procedures, policies
• Technology vendors

There are some other factors included in a finished assessment report. These include the status of domain controllers, the Active Directory settings, other potential vulnerabilities (like weak passwords and missing software updates), and any known network vulnerabilities.

Your finalized assessment will give you a comprehensive report that will be an indispensable tool for decision makers.

If you are looking for help identifying your company’s IT issues, call our knowledgeable technicians today at (604) 513-9428. 

Making Sense of Gamification

Many parents have historically used a gamification strategy to convince their young’uns to cooperate better with notoriously less-fun parts of daily life. Take clean-up time, for instance, which many parents will turn into a race between themselves and their children to see who can pick up quicker. Taking an unappealing task and adding game-like elements to motivate people to do it is the concept that forms the foundation of gamification.

This isn’t a new idea, either. Mark Twain knew what he was talking about when he wrote about Tom Sawyer tricking his friends into white-washing a fence for him. By making the activity seem elite and enjoyable, he hoaxed and hoodwinked his friends into completing his chore for him while they all enjoyed proving themselves capable. As was written at the end of that particular chapter:

“If he had been a great and wise philosopher, like the writer of this book, he would now have comprehended that Work consists of whatever a body is obliged to do, and that Play consists of whatever a body is not obliged to do ... There are wealthy gentlemen in England who drive four-horse passenger-coaches twenty or thirty miles on a daily line, in the summer, because the privilege costs them considerable money; but if they were offered wages for the service, that would turn it into work and then they would resign.”

If the psychology behind this sounds silly to you, consider the concept of “employee of the month.”

Why Gamification is Effective

Human psychology is a big part of why gamification has been shown to be so impactful in motivating employees. As a species, human beings tend to be strongly motivated by certain desires, namely:

• Recognition - I want my efforts to be paid attention to.
• Competition - I want to win.
• Distinction - I want to be rewarded for my efforts.

While many tasks originally lack the potential for most, if not all, of these desires to be filled, gamification can inject this capability by fulfilling all three of these desires. If an employee were to have the satisfaction of knowing that they performed most admirably, gaining some perks and being looked upon with favor from the higher-ups, it only makes sense that they would continue to strive to that position from that point on. Furthermore, it also helps to motivate your other employees to strive harder, so they may have a chance of receiving the same benefits as well.

Don’t believe me? Just look at Google, where gamification has helped chop down travel expenses by allowing the person with the most budget left over after a business trip to keep the difference.

Adopting Gamification

If you’re now considering a more gamified approach to business-as-usual, you have a great variety of options available to you. Different use cases and different industry types each have their own options to do so, all with the potential to be a great investment.

You can also elect how much you want to put into gamification. Sure, there are solutions out there specifically to gamify common business processes, but you could also come up with your own homespun methods. Maybe an employee who visibly went above and beyond one day would receive an entry into an end-of-year drawing for a desirable prize. You really are only limited by your creativity - or how long you’re willing to spend searching online for ideas.

Just as though you’re the parent trying to convince your employees to pick up their playthings, the key to effective gamification is to turn a rote task into an engaging activity.

Have you ever tried out any gamification methods in your office? Which ones did you find most effective? Share what you did in the comments!

There are countless examples of IT turning to a reboot as a quick fix for technology issues in popular culture. Going back to August 4, 1999, Scott Adams’ syndicated comic strip Dilbert featured Dogbert working in tech support, interrupting a caller with the instruction to “Shut up and reboot.” The Channel 4 comedy, The IT Crowd, turned it into a catchphrase for one of its characters…

The joke has appeared in countless other places, including Supernatural, the long-running show that airs on The CW…

Even South Park used the concept as a joke, as Kyle effectively saves the world after the Internet stops by traveling to the “center of the Internet” and discovering that it is a giant router. I bet you can guess how Kyle fixes it:

As it turns out, this trope really is an example of art imitating life.

Why is Rebooting So Effective?

Well, let’s consider how much you actually do with your computer (or your mobile device, or your router, or your washing machine, or anything else that now has its own operating system) on a regular basis.

You start processes, you may install new programs, and that’s not even considering the massive amount of computing that goes on behind the scenes. A lot of these processes and activities will start things up in the background that are never really resolved, which means that your system resources are being used up. This usually has the biggest impact on your Random Access Memory, or RAM. Ultimately, your solutions aren’t able to work effectively any longer, and you see the effects.

However, rebooting inherently ends all of these processes, as they all require power in order to work. As a result, once the computer starts back up again, these processes are no longer running and impacting your system’s resources.

As a result, you have a better-working computer, and the IT stereotype is proven correct.

Keep in mind: if an issue seems to come back and persist despite a reboot (or multiple reboots) you likely have a bigger problem at hand. If this is the case, you can always lean on the professionals at Coleman Technologies to assist you with your technology.

Just don’t be surprised if we ask a particular question.

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The past few years have seen some of history’s greatest data breaches. For instance, the most notorious of these attacks, the Equifax breach, Yahoo, and Marriott-Starwood, resulted in a combined total of 3.5 billion accounts breached.

This means, statistically speaking, you would have a pretty good chance of picking a data breach victim of the past few years by randomly selecting two human beings from the entirety of planet Earth’s population.

Crunching the numbers, there has been an increase of security breaches of 67 percent since 2014.

What Does this Mean? Is Anything Secure Anymore?

Interestingly, there is a plus side to these enormous data breaches happening in the public eye, thanks to a few key points:

• It brings attention to these kinds of crimes - Thanks to disasters like the Equifax breach, more Canadians are aware of the impact of cybercrime. This kind of awareness is crucial to encouraging improved security.
• There is too much data for cybercriminals to practically use. This one can be chalked up to statistics… the more data that a given cache has, the less of a chance that your data is pulled up in an attack.

To clarify, we aren’t trying to sugarcoat the severity of a data breach, but having said that, the past few years’ cybersecurity threats have really given us all an example to consider. With new compliances, regulations, and other mandates being put into play, businesses are certainly considering these threats.

What About Small Businesses?

There is a tendency to overlook small businesses when discussing data breaches. After all, the ones that have struck large targets (like Yahoo, Target, eBay, Sony, and many others) almost always get a headline, along with the attacks that focus on municipalities, like the ones that targeted Wasaga Beach, Ontario and Midland, Ontario with ransomware.

What aren’t heard about so much, unfortunately, are the attacks that lead to much smaller companies shutting their doors for good… a side effect of the limited number of victims per attack, and the relatively casual approach that many have towards security. Unfortunately, a Verizon survey shows just how misguided the assumption that a smaller business size will protect it from threats, when 43 percent of businesses breached would be classified as small.

Security Needs to Be a Priority

Fortunately, there are ways that you can reinforce your business’ cybersecurity, especially with the help of Coleman Technologies and our experienced cybersecurity professionals. Call (604) 513-9428 to get in touch with us, so we can help evaluate and fulfill your business’ needs.

Now, the phones we are reviewing might seem like overkill - and, in fairness, there are many more budget-friendly options that can handle most of what you’re likely to task them with. However, the lure of a new device can be tempting, so we decided to indulge that temptation and go over some of the best smartphones available today.

Samsung Galaxy s10 Plus

If you’re looking for a quality Android device, you’re probably leaning toward the Samsung Galaxy s10 Plus. The newest addition to the line of flagships, the s10 Plus comfortably ranks at the top of many “best phone of the year” reviews.

With an aluminum frame housing the 6.17 oz phone and its Dynamic AMOLED display, the Galaxy s10 Plus is finished in Gorilla Glass 5, and has sharper edges that previous models did, intended to improve the grip of the device.

Looking inside, the phone has some just as appealing specifications. Driven by a Qualcomm Snapdragon 855 processor and between 8-to-12 gigabytes of RAM, this phone makes improvements to the rest of its features as well. There are five onboard cameras, with wide angle, ultra-wide angle, and telephoto lenses. The onboard fingerprint reader for authentication purposes is now cunningly hidden under the display, and the s10 Plus is likely to be the last flagship phone that Samsung produces with a 3.5mm headphone jack.

The Galaxy s10 is now the standard for an Android phone to beat (at least until the s11 comes out) and can be purchased in the following colors for somewhere between $599 and $1,200:

• Prism White
• Prism Black
• Prism Green
• Prism Blue
• Canary Yellow
• Flamingo Pink
• Ceramic Black
• Ceramic White
• Cardinal Red
• Smoke Blue

Samsung Galaxy s10 Plus
Body: Aluminum frame with Gorilla Glass 6 front, Gorilla Glass/Ceramic back
Display: 6.4-inch Dynamic AMOLED (~522 ppi)
OS: Android 9.0 with Samsung One UI skin
Chipset: Qualcomm Snapdragon 855
Memory: 128 GB/8 GB RAM; 512 GB/8GB RAM; 1 TB/12GB RAM
Expandable Memory: microSD up to 1 TB
Cameras: Three back-facing (12 MP, 26mm wide angle; 12 MP, 52mm telephoto; 16 MP, 12mm ultrawide); Two front-facing (10 MP, 26mm; 8 MP, 22mm)
Sounds: Stereo speakers, 3.5mm headphone jack
Battery (battery endurance rating): 4,100 mAh battery (91 hours)
Security: Ultrasonic, under display fingerprint reader; IP 68 resistant
Miscellaneous: Nano-SIM, Wi-Fi 6, Bluetooth 5.0, 15W fast charging, wireless charging, reverse wireless charging, NFC, FM Radio
Other versions: Samsung Galaxy s10, Samsung Galaxy s10e

Samsung Galaxy Note 10 Plus

You probably remember the dramatic news a few years ago that the battery’s tendency to explode had led to a million-device-plus recall on their Galaxy Note phones, ultimately costing Samsung more than $5 billion. The issues have long since been resolved, and so the Note 10 Plus might just be the best large-factor phone for the business professional on the market today.

Again, enclosed in an aluminum frame with a coat of Gorilla Glass 6, the Note 10 Plus comes with a 6.8-inch Dynamic AMOLED display and an on-board s-pen stylus. Also featuring a Qualcomm Snapdragon 855 processor and up to 12 gigabytes of RAM, it is powered by a fast-charging 4,300 mAh battery. This battery is also QI wireless charging-compatible, and supports reverse-QI charging, which allows you to use it as a wireless charger in a pinch. It has Android 9.0 installed at first, but can now be updated to Android 10 with certain carriers.

Most major carriers stock this phone for between $849 and $1,200, in Aura Glow, Aura White, Aura Black, and Aura Blue.

Samsung Galaxy Note 10 Plus

Samsung Galaxy Note 10 Plus
Body: Aluminum frame with Gorilla Glass 6 front and back
Display: 6.8-inch Dynamic AMOLED, 1,440 x 3,040 (~498 ppi)
OS: Android 9.0 with One UI skin
Chipset: Qualcomm Snapdragon 855 
Memory: 256 GB/12 GB RAM; 512 GB/12 GB RAM
Expandable Memory: microSD up to 1 TB
Cameras: Four Back-Facing (12 MP, 27mm wide angle; 12 MP, 52mm telephoto; 16 MP, 12mm ultra wide angle; TOF 3D VGA camera); Front-Facing 10 MP, 26mm wide angle
Sounds: Stereo speakers
Battery (battery life): 4,300 mAh (~107 hours)
Security: Ultrasonic in-display fingerprint, IP68 resistant 
Miscellaneous: Wi-Fi 6, Bluetooth 5.0, 45W fast charging, wireless charging, reverse wireless charging, NFC, S-Pen functionality
Other versions: Samsung Galaxy Note 10

Apple iPhone 11 Pro Max

Apple is surging back into prominence with the iPhone 11 Pro Max, which consistently ranks in the top three of phones developed in 2019. A stainless-steel frame holds its 6.5-inch Super Retina OLED display, as well as an advanced neural engine-improved A13 Bionic processor to boost the iPhone’s trademark features - namely, Siri’s performance as well as the functionality of its camera and AI. Along with the A13 chip, the inside holds 64 or 512 gigabytes of onboard storage space and four gigabytes of RAM.

Speaking of the camera, the iPhone 11 Pro Max houses three distinct 12-megapixel cameras, featuring a telephoto lens, a wide-angle lens, and an ultra-wide-angle lens. Most major carriers offer it for about $1,100, and it comes in SpaceGray, Gold, Silver, and Midnight Green.

Apple iPhone 11 Pro Max
Body: Stainless steel frame with glass front/back
Display: 6.5-inch Super Retina XDR OLED; 1,242 x 2,688 (~458 ppi)
OS: iOS 13
Chipset: Apple A13 Bionic
Memory: 64 GB/4 GB RAM; 256 GB/4 GB RAM; 512 GB/4GB RAM
Expandable Memory: None
Cameras: Three back-facing (12 MP, 26mm wide angle; 12 MP, 52mm telephoto; 12 MP, 13mm ultrawide); Two front-facing (12 MP, 23mm; SL 3D camera)
Sounds: Stereo speakers
Battery (battery life): 3,969 mAh (102 hours)
Security: Face ID, IP 68 resistant 
Miscellaneous: Nano-SIM, Wi-Fi 6, Bluetooth 5.0, 18W fast charging, wireless charging, NFC
Other versions: Apple iPhone 11, Apple iPhone 11 Pro

Google Pixel 4 XL

This phone marks Google’s latest effort to carve out a portion of the smartphone market. Again, powered by the Qualcomm Snapdragon 855 processor, the Pixel 4 XL really shines where its visual features are concerned. With 537 pixels crammed into every inch, it features a 6.3-inch P-OLED display, as well as one of the best camera setups available today - including a 122 megapixel wide-angle lens and a 16 megapixel telephoto lens with impressive low-light capabilities.

The Google Assistant can be summoned by simply squeezing the Clearly White, Just Black, or Oh So Orange phone.

Most major carriers will sell the Google Pixel 4 XL for between $899 and $999.

Google Pixel 4 XL
Body: Aluminum Frame with Gorilla Glass 5 front/back
Display: 6.3-inch P-OLED, 1,440 x 3,040 (~537 ppi) 
OS: Android 10
Chipset: Qualcomm Snapdragon 855
Memory: 64 GB/6 GB RAM; 128 GB/6 GB RAM
Expandable Memory: No
Cameras: Two back-facing (12.2 MP, 28mm wide angle; 16 MP, 45mm telephoto) Two front-facing (8 MP; 22mm)
Sounds: Stereo speakers
Battery (battery life): 3,700 mAh (~73 hours)
Security: Face ID
Miscellaneous: Bluetooth 5.0, 18W fast charging, wireless charging, NFC, Squeeze for Google Assistant
Other versions: Google Pixel 4

OnePlus 7T Pro

Of course, not all of this year’s “flagship-level” devices are necessarily produced by the biggest companies, as dozens of smaller manufacturers are also developing high-performance smartphones. For instance, the OnePlus 7T Pro. This device is all about the speed of the user’s experience, which is why they augmented its flagship-level specifications with a 90 hz refresh rate, making it seem even faster.

The 7T Pro doesn’t exactly underperform in other considerations, either. With a 6.7-inch fluid AMOLED display that houses a fingerprint reader, it actually runs on Qualcomm’s creme de la creme processor, the Snapdragon 855+. With three rear-facing cameras and a front-facing selfie camera that pops out of the chassis when used, the camera notch has been eliminated. Finally, because price is always a consideration to some degree, this phone does the least damage to your bank account of the ones we reviewed here with the 8 gigabyte RAM model totalling around $699.

OnePlus 7T Pro
Body: Aluminum frame with Gorilla Glass 5 front/back
Display: 6.67-inch Fluid AMOLED, 1,440 x 3,120 (~516 ppi)
OS: Android 10 with OxygenOS 10.0.4 skin
Chipset: Qualcomm Snapdragon 855+
Memory: 256 GB/8 GB RAM; 256 GB/12 GB RAM
Expandable Memory: No
Cameras: Three back-facing (48 MP wide angle; 8 MP, 78mm telephoto; 16 MP, 13mm ultra wide angle); Motorized pop-up 16 MP, 25mm wide angle
Sounds: Stereo speakers
Battery (battery life): 4,085 mAh (~100 hours)
Security: Optical in-display fingerprint reader, pop-up facial recognition
Miscellaneous: Bluetooth 5.0, 30W “Warp” charge, NFC
Other versions: OnePlus 7T

Finally, there are other phones that, while not included in our list, are definitely ones to consider under the right circumstances. These include the Huawei Mate 30 Pro and P30 Pro, the Sony Xperia 1, the LG v50 ThinQ, and the Samsung Galaxy Fold.

We included the “right circumstances” caveat because there is currently a ban on Huawei devices in the United States. Despite their superior hardware, government sanctions have put the kibosh on Huawei products for the time being.

Other devices are also just starting to rise in popularity, like those featuring foldable displays - including the Samsung Galaxy Fold, the Huawei Mate X, and the nostalgia-pumping Motorola Razr. We’ll likely soon see how these foldable devices are received on a wide scale.

Finally, there is also the advent of 5G to consider. A few cities have started to implement the necessary technology for 5G, and so manufacturers will likely start developing 5G-compatible devices before long. While it will likely take years for 5G to become the standard, if you happen to spend time in one of these cities, it may be to your benefit to upgrade.

What device do you currently use? Do any of these interest you, or did we miss one that you’ve had your eye on? Let us know in the comments!